Data room software speeds up M&A transactions and helps streamline due diligence. Make sure that confidential information, ensure information management and abide by regulations by using secure storage, device agnostic syncing, 24×7 support and a simple integration with your workflow.
Simple navigation and a user-friendly interface makes it easy to locate files. The ability to customize settings and a color scheme enable you to make your data room’s virtual appearance to your brand. Add e-signatures and watermarks with logos to documents after printing, downloading, or viewing and use a robust Optical Character Recognition (OCR) system to locate text in images or PDFs.
Create access permissions based on the roles of users within the project. For instance, if they are allowed to view documents, download them, or print them and how often they’ll receive notifications of new documents. Two-step authentication for user identification combines two elements: a password and a unique code that is sent via SMS or an authenticator applications to ensure that only authorized users have access to the documents.
Keep on top of tasks, Q&A threads, and approaching deadlines by sending out email notifications that can be set in terms of frequency using the dashboard. You can also opt to include a brief summary of the file’s contents in the notification message.
The best software for managing data rooms is compatible with a wide range of operating systems as well as browsers such as mobile phones and tablets. It allows for uploading and conversion from many popular formats, including Word, Excel, PNG, JPG, PDF, TXT, RTF, HTML and ZIP. The solution comes with a flexible subscription plan that provides unlimited storage and automatic backups for the entire database, and support for 10 users.